THE EXECUTIVE COMMITTEE IS LOOKING FOR MEMBERS TO PUT THEIR NAME FORWARD FOR TREASURER BEGINNING FEBRUARY 2027.
VOLUNTEER TO JOIN THE EXECUTIVE TEAM !!
This executive position is key to the smooth running of our society.
Mission: Sharing our Organization
You will be involved in sharing our organization, our mission and our community involvement to those who are unfamiliar with the Society. You will be helping to broaden our reach and help to sustain our membership within the community of Richmond Hill through our meetings and community events.
Responsibilities include:
Month-to-month reconciliation of the bank account and the financial report prepared from that, for the Executive Committee. The report is read at the committee meetings. A report copy, either hard copy or electronic, is remitted to the Secretary for the monthly minutes.
With the help of the Executive Committee an annual review of the previous year is discussed to prepare a budget generally in February of each year. The budget is drawn up as a Draft – and finalized in the following month. (Set as a general guide).
In addition all expenses are prepared through the Treasurer (via cheque) to any executive member who has pre-paid (with receipt) for a Society expense and for the deposit of all incoming monies from the monthly meetings and events. This can include membership fees, social donations, donations and sales. Each month a cheque is prepared for the honorarium for the speaker at the member’s meeting on the third Tuesday of each month and is given to the President or Program Director to give to the person speaking that evening.
The chequebook is maintained by the Treasurer and all cheques require two signatures, the President and the Treasurer. All income for deposits are prepared and deposited at the Society bank and all income is divided into the various income streams for the monthly financial report.
Attending 10 Executive Meetings: September – June each year.
Generally, the time required to attend Executive Meetings would be about 2-3 hours (including transport). These are held the first Wednesday of each month at Delmanor – Elgin Mills on Yorkland Boulevard from 7:00 – 9:00 p.m. Delmanor are our hosts, providing a very nice meeting room and refreshments.
Attending 10 Monthly Members’ Meetings September – June each year. (if able)
For each meeting the honorarium cheque (in an envelope) must be taken to be presented to the evening’s speaker. Generally the cheque book is taken to each monthly meeting if there is an expense cheque to be dispersed during the evening.
There are annual reports that have to be prepared at various times during the year. As a charitable organization we must send in a return to the CRA annually. It has to be prepared before June of each year.
In addition to that return, the Society has been applying for a Heritage Organization Development Grant (HODG) annually for many years. It is not a Treasurer’s role to complete this but the Treasurer should be involved with the financial return included in the grant process with whomever is making the application..
This position does not require too much time in general outside of the monthly Executive meeting. The monthly financial report only takes a very short time. If there are special events or fundraising, there can be times where the accounting for deposits can take some time for accuracy.
Experience : If you have previous accounting experience and this position interests you, please contact the Society for further information.
Contact: Jim Vollmershausen @ r.hillhistsoc at gmail.com
A note from Andrea Kulesh – Treasurer
I have been part of the RHHS Executive Committee for many years. I like to be involved and help out wherever I can. I have surprised myself sometimes in the tasks I have taken on but I have enjoyed every aspect of being on the executive and other committees dedicated to the preservation of our history and heritage.
I acknowledge that I have had the privilege of meeting and working with other very hard working volunteers who tirelessly support the same aims that I do in promoting the mandate for the RHHS.
It’s so simple – just get involved! There are so many plusses to being part of a community group that want to contribute to the City of Richmond Hill. Volunteering gives you a sense of community, a sense of purpose and it can be lots of fun!
Choose something you are passionate about and JOIN!!
* The Society meets each month at the Richmond Hill Central Library. We are responsible for setting up the refreshments, chairs and the taking down of everything to be put away.
If this position interests you, please contact the Society at r.hillhistsoc at gmail.com.